Answer the mail that waits on you

You get a short list of the mails that need an answer from you, and a reply drafted for each one you pick, waiting in your Drafts folder.

What you need

• A mailbox: Gmail or IMAP on the Mailbox card (Mailbox), or Outlook through Microsoft 365.

Set it up

By default, in Gmail and IMAP, June shows a card that lists the mails and the change before changing messages. Gmail supports labels; IMAP supports flags and moves between mailboxes. Each card covers up to 50 mails. Review the account and selected messages before clicking Approve; saved permissions can allow later changes without a card. See Approvals.

You can also ask for a reminder to send the drafts, naming the time and time zone.

If a draft names a promise you did not make, correct it before sending; the instruction supplies the tone, not the facts.

For the list every morning without asking, use a schedule with the integrations toolset on, from the form or by asking June; see two ways June comes back.

Check the result

Open the original mail thread before using a draft. Check who will receive it, whether the reply answers the sender's question, and whether a date or promise needs changing.

You are done when the mails needing your attention are clear and the replies you chose are waiting as drafts. You can stop there; adding a reminder or a repeating readout is optional.

For a daily version, continue with The morning readout. If the wrong mailbox was used, name the connection or email address in your next message; see Integrations.

What June does not do

• This recipe asks for drafts. Gmail can also send through June following your approval settings; IMAP and Outlook do not offer sending.
• Mail changes ask for approval by default. Gmail and IMAP support different changes; Outlook in this workflow supports reading and drafts. It never deletes a mail for good. Reading a mail does not mark it as read.
• It does not watch your inbox. It reads mail when you ask, or when a schedule runs.